Adult only event. Age will be verified the day of the event. Underage attendance prohibited.

What’s the Process? F.A.Q.

Hello Carny Family and family we’ve yet to meet. I want to take a minute to explain The Vapers Carnivale process for those that might not know.

The Vapers Carnivale, since it’s founding, has hyper focused on :

  • Introducing smokers and educating them on the benefits of tobacco harm reduction alternatives
  • Raising awareness of and funding for advocacy organizations in the Vapor Industry.

In just a year we have built a reputation for being “The Smoker Expo” , and thanks to our sponsors and exhibitors have introduced 634 smokers to a smoke-free lifestyle. Because of this hyper focus, we haven’t been as effective at broadcasting “how” we implement a proprietary strategy mostly because we wanted to protect our business model. In light of current news, we’ve had to analyze that position somewhat. We are grateful for all of the support that we see on social media and we see you!

I had a few calls over the past few days, from people who wanted to know more about how we address issues that appear to be in the spotlight lately so I wanted to answer as many as I can. If you’d like to see answers to other questions, please send them to byrdman@deepsouthvc.com.

Youth Appealing Products

It has been a part of our policy since the beginning to not allow exhibitors with marketing that could be considered appealing to youth or infringes on the intellectual properties of established brands. It has always been our mission to not support or promote companies that employ those practices. We believe in the fundamental principle that eliminating combustible tobacco with vapor products is a healthier alternative and anything that  could potentially be an obstacle to that should not be supported. FDA compliance is required to participate in our expos , as those requirements change our policies will also change.

Advocacy

We invite advocacy organizations to our events on our dime. We pay for travel and accommodations, provide a free booth, and work with the group to develop a panel to answer questions or promote legislative efforts. All ticket proceeds are then donated directly to our participating organizations, as well as any auctions or product raffles that happen during expo hours. We offer advocacy sponsorships to offset the cost of travel and accommodations for these groups. The groups then pass out materials, raise awareness and membership while offering advice on the local communities we are doing business in. One of the founding principles of The Vapers Carnivale Expo is supporting advocacy efforts For Smokers By Vapers.

What’s in the Box?

We understand that excessive product giveaways impact local vape shop owners, which is why we implemented our “What’s in the Box” promotion. With this promotion, we send *free admission bracelets , posters, flyers, and B2B passes to participating retail locations. We then direct consumers to participating retail locations to obtain the free passes whose address and phone numbers are then placed on our website for reference. We then visit as many of those locations personally as possible and promote through our social media channels with video and photo opportunities on location , directing people to these retail locations to get their *free admission passes to our expo. At the expo , we will be providing lists of these retail locations to each smoker that participates in our starter kit offer.

*Free Admission

After ID is verified, we charge a $1.00 tobacco transaction fee to each adult entering our show in compliance with FDA regulations. This applies to every adult that possesses a *free admission bracelet, both consumer and B2B. No children are allowed inside regardless of supervision. This is an event for adults only and many exhibitors will have products that contain nicotine. WARNING: PRODUCTS AVAILABLE INSIDE OUR EVENT MAY CONTAIN NICOTINE. NICOTINE IS AN ADDICTIVE SUBSTANCE.

*Free Starter Kit

Our starter kit sponsor provides the device and e-liquid at their booth as well as brand ambassadors that will guide the smoker through the expo and answer questions that new vapers might ask. We encourage education specific to frequently asked questions or concerns about vaping and/or the vapor products being provided.

 

Vapers Carnivale Update July 2018

Hello Everybody, there’s been alot of research going on behind the scenes trying to figure out where to go next. We have picked Oklahoma City, Oklahoma , the Cox Convention Center , because there hasn’t been a convention there in a long time and we know how old it is going to the same places over and over again. The Cox Convention Center is a state of the art venue with up to 80,000 sq.ft. of continuous space, with all the amenities that you guys saw in Chattanooga and more. 2 Hotels are connected to the venue in downtown Oklahoma City, one by air bridge and one by underground tunnel! 2 more great hotels are also right across the street , giving you 4 excellent choices for lodging. Chattanooga has some fun stuff to do and is rich in cowboy history, so if you’ve never eaten a lamb fry … you better get ready for some good steakhouses! The Airport is minutes from the venue / hotel and downtown Oklahoma City has tons of history and art museums if you’re into that kind of stuff, like I am. With Dallas and Tulsa in driving distance, the positioning of the expo is perfect to grab some traffic from some pretty large cities , collectively almost 10 million population in our local promotional range.¬† Lot’s of vape shops in the area and we will be hitting all of those guys over the next couple of months. We want to get our What’s in the Box promotion started soon, so if you’re wanting to get the most from your sponsorship dollars, you should act fast in securing your spot.

We’ve got some new policies going into place to address some minor issues we had in Chattanooga, but we’ve listened to the feedback and we think the new policies will put much of those issues to rest. Read your exhibitor’s kit and everything will be clear as to what issues were or weren’t corrected, and let us know how we can improve your experience at our expo!

Carny Awards are back, special thanks to Eric Shields with Marlin Steam Co. for coming up with the idea! And so is the Modders Gallery , which was a crazy big success in Chattanooga! Special Thanks to Lucy Noble from Streamline Vape Co. for putting that together for us. We will be posting the content from the My Vape Journey booth soon, we are still trying to edit it and get a website built for it, Special Thanks to Aspire, BLVK Unicorn, Nitros Cold Brew, and Mr. Salt-E for providing products and education for the participants, and thanks to Davia Gorman for being our host. The My Vape Journey Booth will be back, focusing on hearing your vape stories to be available for public viewing on an unbranded, self contained project. No sponsorships, No advertisements, just people telling their stories and their vape journeys.

This expo is going to be amazing and we are going to convert more smokers than ever before! I’m trying to get in touch with the person who runs OVAL (Oklahoma Smoke Free Association), if anyone has their contact info could you please email me. We’ve Selected Casaa, Sfata, TH4Life, and OVAL as our sponsored advocacy organizations. We cover the cost for travel/hotels for these organizations but we are open to providing booth space to other groups if it makes sense. If we added the travel expenses into the advocacy donations our total would have been over $50k instead of just 30k in the past year , Advocacy sponsorships help more of that money go to them , just a subtle hint. Thanks to you guys though, we affected 600 smokers lives in the past year!!! That number doesn’t sound so big, but then you count every life that they are connected to …. we’re changing populations together! That’s about 2 smokers a day , every day , for a year ! Let’s do more!

Update: OVAL is now VaO , The Vaping Advocates of Oklahoma (and they’re coming too) . We are also looking into having the VTA participate instead of SFATA for this expo. Maybe both, who knows ? Opinions sent to byrdman@deepsouthvc.com will be considered.